The preparation for your board meeting is a process that takes time. The best boards are serious about it and ensure that their meetings run smoothly. They schedule meetings far in advance to allow board members an opportunity to accept the meetings (and often to negotiate their calendars). Board members are extremely busy and are often on multiple boards and https://boardmeetingsonline.blog/what-is-azeus-convene-software-and-how-does-it-actually-work teams, so coordinating with the individual and their assistants to ensure that they attend board meetings is crucial.

As part of your preparation for the board meeting, it’s essential to make sure you have the necessary materials before the meeting. The agenda is sent out with the finalized agenda and board materials approximately a week prior to the meeting. This allows Board members to be able to read and absorb the material to be able to ask questions when they come to the board meeting.

It is a good idea to make a few short calls on the day prior to the board meeting to ensure that your members are well-prepared. This will allow you to quickly deal with any issues that might occur, like if there are updated slides that must be distributed prior to the meeting.

Reflecting on why you are on the board is a great idea. This will keep you focused throughout the board’s meeting and make sure that you’ve covered all relevant topics.